Minutes 8th May 2017

Minutes of the Parish Council Meeting held on 8th May at 7.00pm in the Village Hall

Cllr Vaughan (Chairman)
Cllr Wiles
Cllr Chapman
Cllr Mrs Ruth
Cllr Ruth
Cllr Kerr
Cllr Mrs Wright
Cllr Mrs Hamer
Mrs Sally Upshall – Clerk.

Cllr Dowden – NDDC Councillor.

There were 18 members of the public present.

Annual General Meeting
At this point the Chairman stood down and the proceedings were carried out by the Clerk.

Cllr Wiles nominated Cllr Vaughan as Chairman and this was seconded by Cllr Ruth, on the first vote result was 3 for and 4 abstained it was then proposed by Cllr Mrs Louella Hamer who said “I was not prepared to support Cllr Vaughan but if Cllr Nick Chapman agrees to be Vice Chairman. Then I will”. Cllr Chapman then said “for clarity I and others had concerns that have occurred but am sure Cllr Vaughan acted in the best interests of the village” this was carried with all in favour.
After confirmation that Cllr Cullender is happy to stand from this position, Cllr Hamer nominated Cllr Chapman as Vice Chairman, this was seconded by Cllr Wright and this was carried on a majority of 7 for and 1 against.

Cllr Vaughan informed the meeting that he was accepting the nomination as Chairman

The Chairman will write a vote of thanks to Cllr Cullender.

Planning Meeting
2/2017/0557/House Haddon Lea, Sackmore Lane, Marnhull – Erect 1 no first floor extension.

Resolved No Objection.

2/2017/0554/FUL Guy’s Garage, Philips Hill, Marnhull – Erect 3 no dwellings, 1 no double garage and form 4 no parking spaces.

Mr Lewis the agent spoke regarding the changes to the application and answered questions from Councillors.

Resolved: No Objection.

2/2017/0551/FUL Little Stakes, Ham Lane, Marnhull – Erect 1 no two storey dwelling (Demolish Existing) retain 2 no parking spaces.

Resolved: No Objection.

2/2017/0451/REM Land on the South Side of Burton Street – Erect 13 no dwellings with garages and parking (reserved matters application to determine appearance, landscaping and scale) following the grant of outline planning permission No 2/2014/0247/PLNG.

Much discussion took place and members of the Village raised their concerns over this

Resolved: Objection.

Marnhull Parish Council request that this is heard by the DEVELOPMENT CONTROL
COMMITTEE, for the following reasons:

The appearance is not in line with the conservation area with regard to the hedging, lighting
and the materials being proposed.
The application also makes no reference to or shows any evidence that the conditions of the
grant of application no 0247 have been met.

1. Welcome & Domestic Notices

The Chairman opened the meeting by welcoming those present and announcing the Domestic Notices.

2. 2017/034 Declarations of Interest Regarding
a. Agenda Items

Grant of dispensations regarding Disclosable Pecuniary Interests when setting the Annual Precept

No changes reported

3. 2017/035 Public Consultation
There was none.

4. 2017/036 Apologies for Absence.
Cllr Cullender.
Cllr Westbrook – NDDC Councillor.

5. 2017/037 Chairman’s Urgent Business
At this point the proposed telephone mast in Sackmore Lane was discussed. The Chairman at this point stressed this was not an application but they were just inviting comments.
Members of the Village spoke with their concerns over this and they have written letters to the company. Much discussion followed and it was proposed by Cllr Chapman that the Parish Council write reflecting the concerns of the Village regarding this, this was seconded by Cllr Wright and all were in favour. The clerk will compose an email and circulate.

6. 2017/038 Minutes
The minutes of the Council Meeting held on the 4th April 2017, were agreed and signed by the Chairman
7. 2017/039 Matters arising from the previous minutes (not on agenda)
The Chairman went through the items from the last meeting.
BT Pole – On going Cllr Cullender.
VH Management Committee – Cllr Wright explained the next meeting is on Wednesday and she will report back after that. She had also asked regarding the extension costs over a new build and she will also report back on that.
Church Grave yard – There is still some work to be completed on the trees and we are awaiting the risk assessment. They have assured the Chairman that all will be in order, as the Parish Council will not take on the Church yard without all the tasks being completed
Allotments – Cllr Chapman explained that he had turned the water back on and was monitoring the usage. The clerk reported that there has been 4 new allotments rented out recently.
Dog Bins – Cllr Kerr reported that there is a need for some more dog poo bins in the Village. One to go near the bus stop at the top of Church Hill. The clerk will email the footpaths officer Mr Ham and ask his advice regarding the second site.

8. 2017/040 Financial Matters
a. Payment Schedule. The Payment Schedule of £15293.42 was agreed by the Council.
The clerk explained that Kim Harden had completed the internal audit and she had already circulated the figures and the questions that herself as RFO and the Chairman were about to sign off.
Cllr Ruth also noted that he had looked over the accounts as well.
2017/041 The Annual Governance Statement was approved.
2017/042 The accounting statements were approved and recorded as a minute reference.
The clerk explained that the profit and loss would be circulated before the next meeting once the clerk’s system had been updated.

9. 2017/41 Planning Matters

Nothing Further.

10. 2017/041 Councillors’ Reports

a. DCC – No Report.
b. NDDC – No Report
c. Parish:
Play area – Cllr Kerr and Cllr Hamer reported that the play area installation date is still on track for the end of May. The Toddler group has donated some money from their fundraising which is greatly appreciated and the monies from AJN Steel and Tesco are now in the bank.
Cllr Kerr asked the clerk to order some more sand for the sand pit and also asked if the clerk could find out about sourcing some bark.

Dog Fouling– Cllr Kerr reported that he had sent his article to all Councillors for approval and he will forward for publication in the Messenger.
Footpaths – The clerk reminded Councillors of the information Mr Ham had sent regarding the SLA review and all were in agreement that she contact Mr Stanley and change our SLA agreement as this will also save the Parish Council some money.

Garden Cemetery – Cllr Mrs Ruth had previously circulated the new Cemetery regulations. It was proposed by Cllr Wright and seconded by Cllr Ruth that these were adopted and will be saved as Standing Order no 5, all Councillors were in agreement.

Annual Parish Assembly – The Chairman had previously circulated a letter from a member of the Village regarding the assembly and his thoughts. The Chairman explained that there had been around 30 people there which is a reasonable attendance. The letter is going to be sent to the Marnhull Messenger.

Standing Orders – The Chairman explained that he felt the Code of Conduct should be reviewed and Cllr Chapman agreed to review this and report back to the Council.

Defibrillator – All Councillors were in agreement another one could not be provided due to cost but would be looked at again.

Litter – There was discussion regarding the bags of litter that were being left in the car park in the Village. It was decided after discussion that the clerk get clarification of who owned the flats and then she write to them to ask them to remind their residents of putting out their bags on the correct day. The Chairman will ask Ian not to collect this rubbish at a cost to the Parish Council in the future.

There was discussion regarding the adoption of the phone boxes and it was suggested that the clerk write to the CEO of BT as she was receiving no response from BT.

Cllr Chapman confirmed that there had been an issue with burning plastic in the Village and he had circulated a note to go in the Messenger, Councillors were in agreement that this should go in the magazine.

The Chairman asked Councillors if they still felt that the mutterings was a good thing to have in the Messenger and they were in agreement that it was but that it would be beneficial to see them before they go into the magazine for comments.

11.2017/042 Clerk’s Report
The clerk had nothing further to report.

12. Correspondence.
Nothing Further

13. 2017/043 Date of next meeting/s
Annual General Meeting of the Council Monday 5th of June 2017 in the Village Hall.

The meeting concluded at 9.00 pm.