Minutes 5th September 2016

Minutes of the Parish Council Meeting held on 5th September 2016 at 7.00pm in the Village Hall

Cllr Vaughan (Chairman)
Cllr Cullender (Deputy Chairman)
Cllr Wiles
Cllr Mrs Wright
Cllr Chapman
Cllr Mrs Hamer
Cllr Mrs Ruth
Cllr Ruth
Cllr Kerr

Mrs Sally Upshall – Clerk.
Cllr Dowden – NDDC Councillor.
Vaughan Ham- Footpath Officer.

There were 4 members of the public present.

1. Welcome & Domestic Notices

The Chairman opened the meeting by welcoming those present and announcing the Domestic Notices.

2. 2016/066 Declarations of Interest Regarding
a. Agenda Items

The Chairman declared an interest regarding item 8 for his mileage claim and expenses. & Cllr S Kerr for his expenses

Grant of dispensations regarding Disclosable Pecuniary Interests when setting the Annual Precept

No changes reported

3. 2016/067 Public Consultation

A member of public raised the issue of resurrecting the public toilets as part of the extension programme of the Village Hall. The Chairman explained the reasons behind why the Council were not in favour of supporting this initiative

4. 2016/068 Apologies for Absence.
Cllr Westbrook – NDDC Councillor. & Cllr Mrs L Ruth

5. 2016/069 Chairman’s Urgent Business

The Chairman informed the meeting that he had attended the funeral service of
Mrs Eileen Bulford as she was well known and had served as a Councillor.
The Chairman also informed the meeting that he had had an enquiry about St
Gregorys Church Yard as it appears the Diocese had not had a reply to their
letter to us dated June about taking over the maintenance of the churchyard.
As a result were assuming the Parish Council was taking it over The Clerk
explained that in fact a reply had been sent back on both occasions the Clerk
will ring Helen Butler.

6. 2016/070 Minutes
The minutes of the Council Meeting held on the 1st August 2016, were agreed and signed by the Chairman after a small amendment about the assembly point and parking signs.

7. 2016/071 Matters arising from the previous minutes (not on agenda)
The Chairman reported that he had received an email from Graham Stanley from DCC regarding the use of weed killer around the village. Graham confirmed that the team does use weed killer but on the weeds on the pavements not the footpaths.
After much discussion it was proposed by Cllr Cullender and seconded by Cllr Kerr that the Chairman write a letter to Graham Stanley about the concerns some members of the Village have regarding the use of weed killer. Action by Chairman
It was confirmed that the Cricket club have been moving their nets and so allowing the grass to grow underneath.
The Chairman noted that the car park lines at the Recreation Ground will be re done in the next couple of weeks.
The Chairman also confirmed that the building at Little Alice had been checked by NDDC and does conform to the planning permission that has been granted there.
Cllr Cullender explained that he had reported the pot holes outside the Post Office and apparently they are not deep enough at the moment to be filled in but DCC is keeping a eye on them. But the message is that if you find a pothole then report it on the Dorset for you web site.

The proceedings were moved to Marnhull Football Club at this point.
After much discussion it was proposed by Cllr Cullender that the clause regarding the payment of the water to be taken out of the contract, this was seconded by Cllr M Ruth.
It was proposed by Cllr Chapman that the Football club pay £250 for the 1st twelve months for the use of the Recreation Ground, this was seconded by Cllr Wright.

Mr Murphy will contact the cricket club re storage of their equipment

The contract for the emptying of the bins in the Recreation Ground and the Village was discussed.
It was felt that the contract was very long and unnecessarily comprehensive and that a Service Level Agreement would be sufficient. The clerk will contact DAPTC to ask their advice. Action by the Clerk
It was proposed by Cllr Kerr that we adopt the SLA in the interim process and this was seconded by Cllr Hamer and the SLA was adopted. It was also noted that one inner lining for the playground bin was required. Action by

8. 2016/072 Financial Matters

a. Payment Schedule. The Payment Schedule of £1409.02 was agreed by the Council.
b. It was proposed by Cllr Chapman that we adopt the new financial regulations to be reviewed every 6 months, this was seconded by Cllr Wiles and all were in favour.

9. 2016/073 Planning Matters
The minutes from the last meeting on 24th August 2016 to follow. Action by Clerk

10. 2016/074 Councillors’ Reports

a. DCC – No Report.
b. NDDC – Cllr Dowden explained about the reshaping the councillors consultation and whether this has an effect on the Parish Council. The Parish Council does not comment but any member of the public is welcome to comment.

c. Parish:

Marnhull Emergency Plan – A discussion followed as to what this entailed and whether we needed one. After much discussion as to how this would work Cllr Dowden will follow up and find out further information and report back to the Council.
Action by Cllr Dowden

Mobile Phone Mast – It was felt by all Councillors that this could not be taken further at present without all the relevant information. The Chairman is going to write to the company to the request the information we need to have some more informed discussion. Action by Chairman

Allotment Rules – Cllr Chapman discussed how things had moved forward with the allotments. The Chairman and Cllr Chapman made the decision due to the water being left on again to switch if off Cllr Chapman has the keys in his possession.
Cllr Chapman has set a date for a meeting with the allotment holders to discuss the best way forward, the clerk will send out a letter inviting them all to the meeting. Action by Clerk

Health and Safety: It was proposed by Cllr Chapman that the tree in the Recreation be removed for safety reasons. The cheapest quote was agreed to be accepted by all and was seconded by Cllr Wright.

Cllr Hamer and Cllr Kerr are looking into new equipment for the Playarea for the 0-6 years.

Cllr Hamer and Cllr Kerr are going to put the new bench into the Recreation Ground in the next couple of weeks along past the playarea.

Cllr Mrs J Wright gave apologies for the next meeting

10. 2016/075 Clerk’s Report
The clerk had received a letter from Marnhull Mother and Toddler Group regarding placing a banner at the entrance of the rec when the group was taking place. This would be held into place with some hocks into the wall. While the Council have no problem with the poster they do not want anything being put into the wall. Action by Clerk

11. 2016/076 Date of next meeting/s

Council Meeting Monday 3rd October at 7pm in the Village Hall.

The meeting concluded at 9.05 pm.