Minutes 4th April 2016

Minutes of the Parish Council Meeting held on Monday 4th April at 7.00pm in the Village Hall

Chairman Cllr Vaughan
Cllr Wiles
Cllr L Ruth
Cllr M Ruth

The Clerk – Mrs S Upshall
Cllr Westbrook – NDDC Councillor.
Mr Sandy Kear – Flood Warden.

There were 2 members of the public present.

1. The Chairman opened the meeting and welcomed those present.

2. Public Consultation
There were no issues arising.

3. Apologies for Absence.
Cllr Cullender, Cllr Hamer, Cllr Dowden – NDDC Councillor, Mr Vaughan Ham – Footpath Officer.

4. 2016/021 Declaration of Interest. [Regarding Agenda Items.] There were none.

No changes reported.

5. 2016/022 Minutes
The minutes of the Council Meeting held on the 7th of March 2016 were agreed and
signed by the Chairman after a small alteration.

6. Matters arising from the previous minutes.
Mr Roger Bell has been out and seen the problems at Hains Lane with the corners of the verge that are being eroded by the large vehicles. He has instructed his team to raise the kerb level and put concrete behind to alleviate the problem.
Mr Bell is also aware of the flooding problems in Hain’s Lane and work is in hand to clear the gullies and the Chairman has informed him of another problem in Mowes Lane.
The Chairman will also pass onto Mr Bell the information regarding some damaged road signs.
Cllr Cullender had passed onto the Chairman that after the piece in the Marnhull Messenger regarding the speed watch idea he had only received one volunteer.
The Chairman reported that the Balance Pond issue has now been resolved.
The ownership of the hedge along Chipple Lane is still ongoing although it has been cut recently by the builders who are preparing the ground for a new house that is being built.
The Chairman reported that he had heard that some of the waiting times in the BMV Partnership in Sturminster Newton had been extremely long. Cllr Westbrook said she would look into this and report back at the next meeting.
The Chairman reported that letters were going to go out to the clubs and societies within the Village to invite them to the Annual Parish Assembly.
The clerk reminded everyone that the next Council meeting is on a Tuesday due to the bank holiday on the Monday. Cllr’s Mr and Mrs Ruth have forwarded their apologies.
The issue of the Telephone Mast in the Recreation Ground was discussed and it proposed by the Chairman that a working party is formed to go to the Solicitors of Rutter’s and Rutter’s to discuss how to finalise getting the deeds of the Recreation Ground. This was seconded by Cllr Mrs Ruth and all were in favour. The working party will be made up of the Chairman, Cllr Mr Ruth and Mrs Hamer.

7. 2016/023 Financial Matters

A. Payment Schedule-the total cost to the Parish Council for April was £3657.20. This was agreed by the Council.

B. Financial Statements for the 1st of March 2016 were agreed. The clerk has circulated the 31st March statement for the end of the Financial Year.
The clerk has also received the papers from the external auditor and these along with the accounts have been passed to Kim Harden who carries out the Parish Council’s internal audit and these will be signed off at the May meeting ready for submission to BDO Stoy.

8. 2016/024 Planning Matters
There were no further planning matters.

9 (a) DCC – No Report.

10 (b) NDDC – Cllr Westbrook reported that there had been another planning application received from Henstridge Airfield number 15/04069/FUL.
She is attending the meeting to discuss this application and will report back to us at the next Parish Council meeting in May.

Neighbourhood Planning Group
It was felt that it would be beneficial to get another Councillor on the Planning Group to replace Cllr Lawson. The Chairman asked Councillor to give some thought to who may wish to volunteer.


First Aid in Schools – The Chairman reported that the courses had been booked for both St Gregory’s and St Mary’s school.

Phone Mast – As recorded above the deeds for the Recreation Ground are a priority before this can be taken forward any further. As and when the deeds are sorted a public meeting will take place to hear the Villagers voice.

Health and Safety Officer – It was proposed by the Chairman that Mr Sandy Kerr take on the role of the Health and Safety Officer, this was seconded by Cllr Mr Ruth and all were in favour.

11. 2016/025 Actioned Items –
The action items were discussed.

12. 2016/026 Clerk’s Report

13. 2016/027 Correspondence

14. 2016/028 Chairman’s Urgent Business.

15. 2016/029 Date of next meeting/s
Council Meeting TUESDAY 3rd of May at 7pm in the Village Hall.
Annual Parish Assembly Tuesday 19th April at 7pm in the Village Hall.

The meeting concluded at 8.35 pm.