Minutes 3rd September 2018

Minutes of the Parish Council Meeting held on Monday 3rd September 2018 at 7.00pm in the Village Hall.

Cllr Vaughan (Chairman)

Cllr Chapman
Cllr Mr Ruth
Cllr Hamer
Cllr Kerr
Cllr Cullender

Cllr Wiles
Sally Upshall – Clerk
Cllr Carr-Jones – DCC Councillor.
Cllr Jane Westbrook – NDDC Councillor.
There were 2 members of the public present.

1. Welcome & Domestic Notices

The Chairman opened the meeting by welcoming those present and announcing the Domestic Notices.

2. 2018/079 Declarations of Interest Regarding
a) Agenda Items
Cllr Kerr – Expenses.

b) Grant of dispensations regarding Disclosable Pecuniary Interests when setting the Annual Precept


3. 2018/080 Public Consultation

Mr Eveleigh reported that the hedge at Bay Tree Cottage had been cut back, but the one along Burton Street had not.

He also explained that he was not impressed with the large sign that had been erected on the development advertising the houses. The Chairman and Cllr Chapman will discuss and decide the best course of action.

Mr Eveleigh also noted that in the new application for houses in Marnhull there had been mention of a Scout Hut and he wished it to be noted that Marnhull does not have a Scout Hut and there had been no consultation with the Parish Council regarding this

application. The clerk assured Mr Eveleigh that she had already spoken with the case officer and made her aware of these points.

Council Session

4. 2018/081 Apologies for Absence Cllr Tacon and Cllr Lesley Ruth

5. 2018/082 Chairman’s Urgent Business None.

6. 2018/083 Minutes

The minutes for the 6th of August 2018 were agreed and signed.

7. 2018/084 Matters arising from the previous minutes (not on agenda)

A. The Fest committee will bring the plan for storage at the Recreation Ground to the October meeting.

B. The placing of a mirror on the junction of Pilwell was discussed and it seems that to position it correctly it would need to go on Mr Crocker’s land. The Chairman will have a word with Mr Crocker and see if this may be possible.

C. The Football club contract is now signed, and it was agreed the amount will stay the same as last year at £125. The Chairman to confirm this with the club.

D. The clerk sent the objections regarding AJN Steel’s lighting to South Somerset District Council.

E. The clerk will contact Mrs Wright.

F. The Chairman had circulated some information from Mrs Boyce regarding the community hub and she will attend the meeting in October.

G. The clerk circulated the minutes sooner.

H. Cllr Cullender had received 4 volunteers so far for the Community Speed Watch and he will update further at the next meeting.

8. .2018/085 Financial Matters

a) Payment Schedule.
The Payment Schedule for September for £1491.68 was approved.

The allotment charges were discussed, and it was decided to review at the Budget Meeting. Cllr Chapman explained the situation with the water leak at the allotments and that he had turned the water off until Wessex Water can fix the problem.

9. 2018/086 Planning Matters

Neighbourhood Plan- Cllr Chapman explained that despite his note in the Messenger he had not any volunteers to move this forward.

The planning seminar held on the 16th of August 2018 proved to be very successful and all felt that it was beneficial.

The Councillors thanked the Chairman for organising and the invoices are with the clerk to go out.

10. 2018/087 Councillors’ Reports

DCC – Cllr Carr-Jones explained that he was circulating his newsletter which he hoped everyone was gaining information from.

He said the boundary review had been completed.

He also noted that the new school transport had not had any complaints and so he thought it was all running ok. The clerk explained there had been some difficulties with the X4 and she will in future forward any communication to him as well regarding this.

Cllr Chapman asked if there was a way that PCs had a greater say in affordable housing GCJ responded That he was not able to comment on what the new Authorities policy was likely to be.

NDDC – Cllr Westbrook updated the Council with the information regarding the planning application in Gillingham and explained that the developers are trying to fast track it through to get the houses started.

Parish Reports

Remembrance Day – This year is commemorating 100 years and the Chairman asked if the Parish Council should be doing something to mark this. Other Councillors felt that it was for the British Legion to take the lead and the Parish Council would support them as usual.

Marnhull Village Care New Comers Party – This is taking place on the 14th September and all Councillors are welcome.

SID’s – This was discussed, and the Chairman will collate some further information and it will be deferred to the next meeting.

Communication – The volume of emails was noted by the Chair and he asked if all councilors wanted to be included in them all. All did, and it was felt that you should just use your judgement regarding what you reply to.

Play Area – Cllr Kerr reported that a temporary repair needs to take place to the bridge and this will cost approx. £1656.00. This will be looked at the budget meeting, but this repair will need to be completed.

There are some other minor repairs that Cllr Kerr has completed himself and any further small repairs he is happy to complete with help from a small working party. Cllr Kerr explained that he had cleaned out the sand from the roundabout and that is now working.

Defibrillator – Cllr Hamer explained the options with this going forward and she is still contacting more companies and will report back at the next meeting regarding this. Grass Cutting – There has been some problems with the Church Yard grass cutting and the man who was supposed to be doing it hasn’t and is unable to continue. Cllr Hamer has contacted Mr Chard who will do it for now, but she is unsure as to whether he will want the contract on a permanent basis.

Trees- There is a need to replace one tree and to get the Tree Surgeon to give an update on what has been done and hopefully keep an eye on the Recreation Ground. Have not yet caught up with him so its ongoing.

Cllr Kerr noted the email that had been circulated regarding one of the bins at the rec being filled with water. It was agreed that this is likely to be kids messing around during the summer holidays, but it will be monitored.

11. 2018/088 Clerk’s Report/s – The clerk had nothing further to report.

12. Correspondence – There was nothing further.

13. 2018/089 Date and time of next meeting

14. Council Meeting Monday 1st of October 2018 in the Village Hall at 7pm
The meeting concluded at 8.15 pm