Minutes 3rd of May 2016

Minutes of the Parish Council Meeting held on Tuesday 3rd of May at 7.00pm in the Village Hall

Chairman Cllr Vaughan
Cllr Cullender
Cllr Hamer
Cllr Wright
Cllr Wiles

The Clerk – Mrs S Upshall
Cllr Westbrook – NDDC Councillor.
Cllr Dowden – NDDC Councillor.
Mr Sandy Kear – Flood Warden.

There were 8 members of the public present.

Annual General Meeting.
Election of Chairman – Cllr Hamer proposed Cllr Vaughan, this was seconded by Cllr Wright and all were in favour. Cllr Vaughan accepted the proposal.

Election of Vice Chairman – Cllr Wright proposed Cllr Cullender, this was seconded by Cllr Wiles and all were in favour. Cllr Cullender accepted this proposal.

1. The Chairman opened the meeting and welcomed those present.

Planning Meeting
2/2016/0411/VARIA 17, Plowman Close, Marnhull – Mr Nicholas Zielenewski attended the meeting on behalf of his Grandmother who lives at 18, Plowman Close and is directly affected by this application. He had previously circulated his letter that he has sent to NDDC with his objections.
Resolved: Objection.
The Parish Council also requested that should the NDD Council be minded to approve this application then it is to be heard by the Development Control Committee.
Loss of light.
Loss of privacy.
The overbearing on 18 Plowman Close, due to the applicants not following the original planning permission.
The amendment to the original planning application with further building with no planning permission.

2/2016/0388/house Moorside House, Moorside.
Resolved: No Objection.

2/2016/0463/FUL Popes Farm.
The architect spoke with regard this application informing the Council of the reasons for the change to the already granted permission.
Resolved: No Objection.

16/01742/FUL Henstridge Airfield – Erection of security fence and use of land for storage we do not know what sort of storage it will be used for so it’s a watching brief between NDDC and MPC.

24 Pilwell – Appeal.

Erect detached dwelling, create parking for existing
dwelling (demolish garage and shed)

An appeal has been lodged with the Planning Inspectorate in respect of the Council’s
refusal of permission. It will be dealt with on the basis of an exchange of written
Statements by the two parties and a site visit by an Inspector.

The Secretary of State directs that any person who submitted written representations to
the Local Planning Authority relating to the proposed development at application stage
be notified of the appeal. Copies of all representations already received have been
forwarded to the Planning Inspectorate and the Appellant. However, you are now invited
to make further comments if you wish to. These must be in writing quoting reference:
APP/N1215/W/16/3145744 and should be sent to: Room 3/05, Kite Wing, Temple Quay

Development Sodom Lane.
This were discussed and any updates given. The Chairman and Cllr Cullender are going to meet with Mr Gary Adlem with regard to the Sodom Lane application concerning the proposed development of 5 Cottage Style houses and will report back to the Council after the meeting. Which is yet to be arranged.

2. Public Consultation
Mr Lloyd spoke with regard to the Neighbourhood Planning Committee.
He explained what was happening at the present time.
Mr Eveleigh forwarded the clerk Mrs Eveleigh’s speaking notes for inclusion in the minutes that has been agreed by the committee.

The Chairman (Mrs R Eveleigh) and Group Member, Andrew Webb attended a meeting with NDDC Officers on 27 Apr 2016. Part Two of the NDDC Local Plan is to have the detailed plan for the villages. When the Inspector gave his approval for Part One of the NDDC Local Plan, he insisted that a completion date for Part 2 should be included in Part One and this was November 2018. The NDDC Officers reported that they did not expect to meet the Nov 2018 deadline. This means that we will not have the accurate figures for the minimum number of houses for Marnhull to allow us to continue our planning for at least 18 months. Going alone with a village Neighbourhood Development Plan (NDP) before that date means a lot of work that might all be invalidated when the District – wide figures are finally published, now most likely to be well into 2019.

We have not discussed this yet as a Group, our next meeting is next Monday (9 May 2016). In my personal opinion, if we carry out the survey now, the results will not be used for at least 2 years and in this time, a lot can change. Furthermore, it will be difficult to motivate the villagers again to respond to yet another survey, when nothing has resulted from previous surveys. We have trialled the survey on neighbours as a test group and they were happy with the questions being asked, but the NDDC Officers did not believe that these questions were appropriate for work on a village NDP, or for Part Two of the Local Plan. This would indicate that, when NDDC are ready to work with us, there may be additional questions that need to be asked, again leading to “Survey Fatigue” if we get the views of the village now.

In essence, it appears to be an extremely poor situation we are 10 years into the 20 year Plan period, we would not have a complete Local Plan.
The Chairman added that Cllr Mrs L Ruth will be the new Councillor involved with this under her portfolio.

Cllr Dowden reported the information he had from NDDC with regard to the Neighbourhood Plan. The amount of time and effort that goes into these plans can be overwhelming and they are not always taken into consideration and can be overruled by the Planning Officers.

3. Apologies for Absence.
Cllr M Ruth and Cllr Mrs L Ruth

4. Chairman’s Urgent Business.
The Chairman reported that the Clerk had been in post for 10 years this year and he thanked her for her time as clerk.

He explained that Mr Sears had completed the Clean for the Queen in association with the WI and is keen to carry on the initiative. The Council wish to pass on their grateful thanks to all involved and any volunteers to help this continue can contact Mr Sears on 01258 269743

The Chairman updated the Council on his objectives for 2016. These are as follows:
1. To ensure the Council continues to represent the village listen to villagers and always try to act in the best interests of the village
2. To complete the Registration of the deeds for the Recreation Ground and Cemetery with the Land Registry.
3. Review Parish Standing Orders with Councillors and to make sure they are fit for purpose.
4. Recruit Councillors so we have the full number of 11.
5. All members of the Parish Council to undergo Training

5. 2016/030 Declaration of Interest. [Regarding Agenda Items.] There were none.

No changes reported.

6. 2016/031 Minutes
The minutes of the Council Meeting held on the 4th April 2016 were agreed and
signed by the Chairman after a small alteration indicating that Cllr Wright gave her apologies for the meeting on 4th April 2016

7. Matters arising from the previous minutes.
A. The Chairman explained that the First Aid in Schools had been carried out at St Mary’s School where 61 pupils were trained he had received a thanks from St Mary’s School Headmistress who said all the children had a really good time and enjoyed the day.
St Gregory’s First Aid is due to take place on 6th June

B. The chairman gave an update from Mr Roger Bell regarding Mowes Lane and Hains Lane as follows:
The flooding on the corner of Mowers Lane has be sorted however in doing works on the system we have uncovered a new problem.
The opposite junction Were the pipe work goes was on a different alinement and the lane was where the green verge is now.
So the road was moved over to the right but the drainage system was not.
Over time the old Gullies have broken up and have blocked the main drain.
So currently we are uncovering the old gully system capping them, Job Done
Haines Lane
Job in waiting for road space to close the road
Could take up to 6 weeks to organise
The flooding and drain issue, I will ask for an update from site agent

8. 2016/032 Financial Matters

A. Payment Schedule-the total cost to the Parish Council for April was £1601.92. This was agreed by the Council.

B. Financial Statements for the 31st of March 2016 and the 1st of April were agreed.
The Payment Schedule for May was agreed.
2016/033 The Annual Governance Statement was agreed by the Council.
2016/034 The Accounting Statements were approved by the Council.

(C) The clerk updated the Council on the changes of signatories on the account. Once Cllr Cullender has filled in his parts then it is all ready to be sent off so hopefully by the next meeting they will be changed.

(D) Play area – The quote from Playdale for some repairs to the play area equipment was discussed. It was proposed by Cllr Hamer that the Council accept this quote and the equipment is ordered as soon as possible, this was seconded by Cllr Cullender and all were in favour.
The Annual Health and Safety Inspections were also discussed and although Playdale will come and inspect the equipment they supplied they will do inspect other equipment or the Skate Park, so it was felt that it would be better to get some further quotes to incorporate all the Recreation Ground. Mr Kerr will look into this and report back to the Council. There was also some discussion regarding a tree in the play area which Mr Kerr was concerned that posed a risk to the children. It was proposed by Cllr Hamer that the tree is fenced off to prevent the children climbing it, this was seconded by Cllr Wright. Cllr Hamer and Mr Kerr will liaise over this.

9. 2016/033 Planning Matters
There were no further planning matters.

10. (A) DCC – No Report.

(B) NDDC – Cllr Dowden

Informed the meeting that there has been an application received to move footpath no 17 that is going through the Old Diary on New Street. This footpath has been inaccessible for some years so the moving of it will actually mean it will be able to be used. Footpath no 18 is unaffected.

(C) Cllr Westbrook informed the meeting that she had been advised of a recommendation to have clerk’s given Gov email addresses

Cllr Westbrook also reported that she had received an email from the Practice Manager from the BMV Partnership saying that they had recruited two new full time nurse practioners and they have a new GP starting in July. They have also recruited three new admin staff so they are doing all they can to cover any shortfalls.
Gillingham Extension Working Group – Cllr Westbrook explained that a working group had been set up which the Chairman is Marnhull’s representative in. Meetings have been held to discuss the proposed plans and how this is going to affect the roads and infrastructure, the next meeting is at the end of May.


(1) Recreation Ground – Mr Clarke is going into hospital for an operation but the Cricket Club have organised a volunteer to take over the cutting of the play area while he is recovering. The Parish Council wish Mr Clarke well for a speedy recovery and thank him for all his continued hard work.
Cllr Hamer reported that she, the Chairman and Mr Ruth had attended a meeting with Rutter and Rutter regarding the registering of the deeds of the Recreation Ground and Cemetery. They are working on this as soon as possible and will produce a declaration letter to go with the application as soon as possible. They also explained that the work needed would cost the Parish Council no more than £400.
The Chairman noted that there has been a problem with the work completed on the car park with the lines and he is meeting DCC at the Recreation Ground to see how the problem can be resolved.
Skate park – The clerk will contact Dorset Waste Partnership and get the bins emptied at the Recreation Ground/Cemetery and the one half way up Sackmore Lane.

(2) Annual Assembly – The Chairman reported that there were 30 attendees with 26 organisations being represented so this was a fantastic turnout.

(3) Councillors training – The Chairman is trying to get some dates together for all Councillors to receive some further training. This is proving a little tricky at the moment but he will keep liaising with all to try and find a date that suits.

(4) Portfolios – The Chairman asked that any Councillors without a portfolios please have a look at the list and see what you may like to take on.

10. 2016/035 Clerk’s Report
The clerk reported on a water leak that there had been at the allotments. The leak has been fixed but there is a bill for £2296.14 which the clerk will fill out a claim form for.

11. 2016/036 Correspondence

12. 2016/037 Date of next meeting/s
Council Meeting Monday 6th of June 7pm in the Village Hall.

The meeting concluded at 8.55 pm.