Minutes 3rd April 2017

Minutes of the Parish Council Meeting held on 3rd April at 7.00pm in the Village Hall

Cllr Vaughan (Chairman)
Cllr Cullender
Cllr Wiles
Cllr Chapman
Cllr Mrs Ruth
Cllr Ruth
Cllr Kerr
Cllr Mrs Wright
Cllr Mrs Hamer
Mrs Sally Upshall – Clerk.

Cllr Dowden – NDDC Councillor.
Cllr Westbrook – NDDC Councillor.

Mr Ham – Footpath Officer.
There was one member of the public present.

1. Welcome & Domestic Notices

The Chairman opened the meeting by welcoming those present and announcing the Domestic Notices.

2. 2017/023 Declarations of Interest Regarding
a. Agenda Items

Grant of dispensations regarding Disclosable Pecuniary Interests when setting the Annual Precept

No changes reported

Planning Meeting

2/2017/0363/LBC Orchard House, Burton Street, Erect single storey rear extension, replace dormer roofs with a single flat roof dormer, install 5 no windows and carry out associated internal and external alterations.
Resolved: No Objection.

2/2017/0362/HOUSE Orchard House, Burton Street, As Above.

Resolved: No Objection.

2/2017/0283/HOUSE Little Hains, Hains Lane – Erect single storey extension (demolish existing and replace windows)

Resolved: No Objection.

2/2017/0550/HOUSE Millers Cottage, Burton Street – Erect lean to side extension to form car port.

Resolved: No Objection.

2/2017/0576/CATREE Cross Tree House, Burton Street – T1 and T2 reduce by 8ft, tree management.

No Comments to be made.

2\2017\0353/OUT Greenfields Demolish existing dwelling and develop the land by the erection of 4 no dwellings. (Outline application to determine access).

Resolved: No Objection.

At this point the Chairman discussed the receipt of a 106 payment from the developer. After discussion it was proposed by Cllr Chapman that this is further discussed and a decision made when the full application is received, this was seconded by Cllr Wright and all were in favour.

3. 2017/024 Public Consultation
There was none.

4. 2017/025 Apologies for Absence.

5. 2017/026 Chairman’s Urgent Business
The Chairman brought to the Council’s attention that there had been an article on the Gillingham news regarding putting forward ideas on how to shape the bus service in the area. The Chairman asked if this was something Councillors thought Marnhull should contribute to but Councillors felt that this was not something they thought they knew enough about to comment and this was a Gillingham matter.

6. 2017/027 Minutes
The minutes of the Council Meeting held on the 6th of March 2017, were agreed and signed by the Chairman
7. 2017/028 Matters arising from the previous minutes (not on agenda)
The Chairman went through the items from the last meeting.
Communication Policy – This has now been circulated and is standing order no 5.
Phone Mast – the Chairman has heard nothing further so no further action will be taken on this.
BT Telephone Pole – Nothing further had happened with this and the Highways Department are still chasing BT, Cllr Cullender is monitoring.

8. 2017/029 Financial Matters
a. Payment Schedule. The Payment Schedule of £6049.76 was agreed by the Council.
Cllr Ruth went through the previously circulated profit and loss summary.

9. 2017/030 Planning Matters

Cllr Wright explained about the problem with the planning and the Village Hall. She had previously emailed all Councillors with this information and after discussion it was proposed by Cllr Wright that Marnhull Parish Council nominate the Village Hall Committee as Agents and that Marnhull Parish Council agree retrospectively that the Planning Application was put forward by the Village Hall on behalf of MPC and can be adopted, this was seconded by the Chairman and all were in favour.
The Chairman raised the issue in view of possible funds from developers had the Village Hall Committee considered alternative options to an extension as it could work out cheaper having a new build rather than an extension.
NDDC-Cllr Dowden Informed the meeting that he was aware of a set of new build plans being done a few years ago and should be still available.
Cllr Wright said she would raise it with the Management Committee Action Cllr Mrs Wright

10. 2017/031 Councillors’ Reports

a. DCC – No Report.
b. NDDC – Cllr Dowden explained that he had consulted another Parish Council and there was not enough up take to hold a briefing on planning session.
He explained to Councillors how an overdevelopment is determined and this is to do with housing density per square metre.
c. Parish:
Footpaths – Mr Ham gave an update on the Footpaths and explained about an email he had sent to the Chairman and the clerk regarding a problem with a footpath no n47/7 in Sackmore Lane.
The new owners of the property had put up some signs requesting that people keep their dogs on a lead as this is a permissive footpath. Mr Ham explained that this was not a permissive footpath according to Graham Stanley and Mr Stanley was going to go out to the property and have a chat with the owners.

The owner of the property (Mr Looker) was at the meeting and the Chairman opened up the floor to allow him to respond.
He explained that they had had a chicken killed by an out of control dog and to protect their livestock they had requested that dogs be kept on a lead. He also explained that he had contacted his solicitor who told him it was a permissive footpath. He would welcome a visit from Mr Stanley to discuss this further.

Mr Ham also brought to the clerk’s and Chairman’s attention an email he had sent regarding footpaths that can be removed from the SLA list to save some money. The clerk will forward these to Mr Stanley and ask to have them removed. Action Clerk

Play Area– Cllr Kerr reported that the £10,000 donation from AJN Steel should be in the bank account next Monday.
We will also be receiving £1000 from Tesco’s towards the play area and Cllr Kerr has filled in the relevant forms.
The installation date is set for the end of May and all seems to be on target for this.
The Mother and Toddlers and the Jungle Hut are both also arranging some fundraising.

Village Hall – Councillor Ruth outlined the position of the Parish Council in relation to the Village Hall. The Village Hall has been correctly registered with the recreation ground and cemetery at the Land Registry. Marnhull Parish Council is the Custodian Trustee for the property known as the Village Hall and as such it’s sole function is to hold the title to the property.

There was discussion regarding the Cricket Club and contracts and the clerk will contact Rob Norton and try and arrange something with them. Action Clerk

Cemetery Charges – Deferred to the May meeting with Councillors being emailed with information so a final decision could be made.

Grant Payments – The question was asked by the Chairman whether this is something we still have to give out and the clerk explained that these are already set in the budget and so will be given out as normal.

Defibrillator – This was put on hold until the May meeting.

Annual Parish Assembly – This will take place on the 18th of April at 7pm in the Village Hall.

Church Grave Yard – Cllr Kerr explained that he still had not seen their official surveyors report and he needed a copy to carry out the risk assessment. The Chairman explained that he would chase this up. Action Chairman

Allotments – Some new allotments have been taken over and the water has now been switched back on and Cllr Chapman will keep an eye on the meter. Action Cllr Chapman

Dog Fouling – Cllr Kerr noted that we were still waiting for the dog fouling signs but as soon as they arrived he would get some up. The clerk will check with Mrs Field the Head of St Gregory’s that she is happy one can go up outside the school. Action Clerk
Discussion took place on the siting of dog bins and Councillors were asked to give thought on the best place to locate them around the village, it will be an agenda item May meeting. Action All

11.2017/032 Clerk’s Report
The clerk had nothing further to report.

12. Correspondence.
Nothing Further

13. 2017/033 Date of next meeting/s
Annual General Meeting of the Council Monday 8th of May 2017 in the PAVILION.

The meeting concluded at 8.50 pm.