Minutes 1st July 2019

Minutes of the Parish Council Meeting held on Monday 1st July 2019
at 7.00pm in the Village Hall.

Cllr Vaughan (Chairman)
Cllr Wiles
Cllr Ruth
Cllr Cullender
Cllr Hamer
Cllr Kerr
Cllr Holdship
Cllr Looker

The clerk Sally Upshall.
There were 5 members of the public present.

1. Welcome & Domestic Notices

The Chairman opened the meeting by welcoming those present and announcing the Domestic Notices.

Planning Meeting

Claire Alers-Hankey – Yew House Farm – Plans already circulated to Councilors.
Mrs Alers-Hankey gave the Council an overview of the planning application which they will be submitting in the next two to three weeks.

2/2019/0767 – Erect two storey rear extension (demolish existing two storey rear
extension and conservatory)
The Lodge, Burton Street, Marnhull, DT10 1PS

Resolved: No Objection.

2/2019/0730/FUL – Erect steel frame agricultural building.
Crib House Farm, Ram’s Hill, Marnhull, DT10 1HD

Resolved: No Objection.

2/2019/0722/FUL – Erect 1 No. dwelling and form 3 No. parking spaces (demolish existing
Barn At, Ashley Down Farm, Great Down Lane, Marnhull, Dorset.
Resolved: Objection.
In response to the comments made by highways and Wessex Water.

2/2019/0796/FUL – Erect garage with room above.
Os Plot 7987, Stoneylawn, Marnhull, Dorset.

Resolved: Objection.
The new plans that have been submitted show a totally new access to the plans that have been approved previously for the house. Clarification needed as to where the access will be.
2. 2019/023 Declarations of Interest Regarding
a) Agenda Items None
b) Grant of dispensations regarding Disclosable Pecuniary Interests when setting the Annual Precept

3. 2019/024 Public Consultation

Council Session

4. 2019/025 Apologies for Absence
Cllr Tacon, Cllr Mrs Ruth.

5. 2019/026 Chairman’s Urgent Business

6. 2019/027 Minutes
The minutes for the 3rd June 2019 were agreed and signed.

7. 2019/028 Matters arising from the previous minutes (not on agenda)
The clerk has written a couple of homeowners with regard to their hedges.
The insurance renewal has now been paid and a fixed term for 5 years has been applied.
Bin in Walton Elm – the Parish Council could purchase the bin and the litter pickers would be willing to empty the bin. Cllr Cullender will speak to the litter picking group and find out if they have any insurance regarding the litter picking.
The chairman passed a cheque to the clerk for 30 new walk’s leaflets which have been sold to the Village Shop.

8. Financial Matters
(a) Payment Schedule.
The Payment Schedule for July for £14391.11 was approved with the information below.
Discussion followed regarding the payment of the £5,000 grants to the Men’s Shed and the Hub.
The payment schedule was discussed, and it was proposed by Cllr Hamer that we approve with the £10,000 and this will be released subject to all Councillors being in agreement with the contract regarding the payment of the grants, this was seconded by Cllr Cullender.
Cllr Holdship, Cllr Tacon both withstood from voting due to their interest in the Men’s Shed.

9. 2019/029 Planning Matters
Nothing further.

10. 2019/030 Councillors’ Reports
Cllr Carr-Jones – DC Councillor – He reported that he had met with some Councillors and others regarding the speeding issues in Marnhull. Roger Bell is going to have a look at the signage around the Village and try and get this improved.
Discussion followed regarding a Neighbourhood Plan.

Recreation Ground – Grass Cutting – Cllr Hamer has met with Mr Butress who would like to complete the work in the Recreation. Cllr Hamer will also endeavour to get another quote for the work Chris Woods is doing now.
Cllr Holdship asked for a breakdown of the money that is spent by the Cricket Club. Mr Chambers said that he would get this for the Parish Council.
Mr Ham raised that the cricket covers are not being moved on a regularly basis.

Website – The advert appeared in the Marnhull Messenger. Cllr Holdship has had about 10 subscriptions to the newsletter.
Cllr Cullender said he would write something up regarding the speed watch to go out to subscribers.
Cllr Holdship will change the date on the Standing Orders to May 2020.
It was felt that this is now the correct time to ask the Marnhull Messenger to shut down the Parish councils page on their website with a pointer to the new website.
It was felt that no more advertising needed to be made at present.

Traffic Control – The Chairman noted that there will be expenditure in any signage, SIDS or any other traffic control for the Parish Council. Some Parishes have had items put up in retrospect, with DC allowing them to pay when they have payments made from S106 agreements.
Speed Watch – Four sessions have now been carried out and they have only registered one vehicle going over the speed limit.
Footpaths – Elaine Spencer-White has offered to work all the footpaths in Marnhull and record any problems they find. Graham Stanley was going to come out and have chat with them regarding what they should be looking out for. Unfortunately, he is unable to do this date now and will arrange another date in July.
Cricket Club Contract – Request for a shed for further storage. The clerk noted that she thought that there may be room in the new storage area that the fest has just erected. Mr Chambers explained that it would be preferable to the Cricket Club so they can have unlimited access, he will come back to the council with some other options as well as a wooden structure, as the concern for fire risk was noted.
Councillors asked that the preferred option was to ask the Fest first for some storage, and then if that is not an option then a shed would be considered.
Planning – A group in the Village who would like to make an appeal on the Burton Street application. There has been a suggestion that the wrong criteria were used in their decision to approve it. Due to this item not being on the agenda the Councillors were unable to make a resolution and so will be placed on the next agenda for discussion.
11. 2019/031 Clerk’s Report/s –
Clerk on Annual Leave 27th July until the 7th of August 2019.
12. Correspondence – None

13. 2019/032 Date and time of next meeting:
Monday 5th August 2019 at 7pm in the Village Hall.

The meeting concluded at 9.21 pm