Minutes 1st February 2021

Minutes of the Parish Council Meeting held on
Monday the 1st February 2021
This was a Virtual Meeting of the Parish Councillors due to the current restrictions surrounding Covid 19.

Present: Cllr Vaughan – Chairman, Cllr Tacon – Vice Chairman, Cllr Cullender, Cllr L Ruth, Cllr Winder, Cllr Hurlow, Cllr Holdship and Cllr Hamer..
Attendance: Mrs Sally Upshall – Clerk.
There were two members of the public present.
Mr Turner prospective new councillor was also present.

The Chairman opened the meeting by welcoming those present and announcing the Domestic Notice. The Chairman asked if anyone present wished to record the meeting, there was no requests. The Chairman reported that he will be recording the meeting only for clarification for the minutes, this recording will be deleted after the minutes have been produced.

Co-Option of New councillor – Mr Turner answered the necessary questions and was co-opted onto the council. He had filled in his acceptance of office and interest forms and had been delivered to the clerk who signed during the meeting due to it being a virtual meeting.

1. Public Consultation
There was no discussion
2. Apologies of absence.
Cllr Looker and Cllr Carr-Jones Dorset Council councillor.
3. Declaration of Interest and Dispensations
The Chairman regarding his expenses.
4. Approval of the minutes – The minutes of the meeting that was held on the 11th of January 2021 were approved.
Matters arising from the last meeting –
Mr Finch reply – previously circulated, item now closed until the item is re brought to the council under Men’s Shed.
Reply to Miss Chant re hedges – the clerk updated the council on Miss Chants reply, closed.
Salisbury Street signs – Deferred for update from Cllr Looker by email.
Councillors training – Cllr Hurlow has booked on for some Health and Safety training, the Chairman encouraged all Councillors to undertake some training.
Men’s Shed update – Cllr Holdship updated the Council that he spoke with Mr Crocker two weeks ago during which he asked Cllr Holdship to come back to him in the middle of February to try and arrange a site visit. Discussion followed regarding gaining some funding and the Chairman will send Cllr Holdship the link to the information.
Rail Nash Lane entrance to the Recreation Ground – Discussion followed regarding the information that Cllr Hurlow had circulated with a price for the work inside the gate entrance. The clerk will pass on Mrs Stockley’s contact details to Cllr Hurlow so he can make contact and get an exact idea of what is needed to make things easier.
Cllr Hamer has already contacted Phil Sturges for some advice as well.
Gutters and Verges – Mr Watson has contacted Cllr Winder regarding getting residents to take responsibility to keep gutters and verges clear outside their properties. Cllr Winder noted that this is a Dorset Council responsibility and there was a suggestion that something could be put in the messenger to encourage home owners to take responsibility. Cllr Winder will draft something for the messenger.
Defibrillator letter of thanks – The clerk hasn’t received the name of the contact at Howden’s as yet so has yet to send a letter of thanks.
Councillor contact list – The clerk is still awaiting an update from some Councillors with their details once she has these she will circulate.

To consider planning received, up to the time this Agenda was posted.
P/OUT/2020/00179: Outline application for the erection of 1no. dwelling – 10 New Street
Resolved: Objection.
Due to lack of information. There is no more material information than when it was originally uploaded. This application should not be classed as valid as there is nothing describing the plans. We would be grateful for an explanation as to why the planning department believes it is valid.

2/2020/0896/HOUSE: Erect single storey garage/workshop, (demolish existing outbuildings). – 6 New Street
Resolved: No Objection.
P/PAAC/2021/00061: Strangways Hains Lane – Change of use and conversion of 1 No. agricultural building into 4 No. dwellings (Class C3).

Resolved: No Objection.
5. Cllr Carr-Jones – Dorset Councillor – There was no report from Cllr Carr-Jones as he wasn’t present at the meeting.

6. Chairman’s urgent business-report
The Chairman noted Mr Renwick’s emails and his thanks from the Village Hall.
Councillors responsibilities has now been updated and circulated to councillors.
The Chairman proposed putting up to date information from Sturminster Newton and Marnhull Health Champion and Volunteer meetings re COVID-19 Vaccinations on the Council website. The proposal was not supported by Councillors.
The Chairman had previously circulated information regarding the format of the minutes. Some draft proformas will be sent out in due course.
7. Accounts –
The Payment Schedule for February 2021 for the sum of £ 988.30 had been circulated, this was agreed and signed by the Chairman.
Bank Account Signatory – The Chairman asked Councillors if we had a volunteer to become a signatory on the bank account for the cheques. Cllr Hurlow volunteered for this task, the clerk will let him know what documentation is needed.
To receive Councillors reports:
Review of Standing orders update – It was decided by Councillors that all standing orders will be on the website. The Chairman read through the list of Standing orders that have all been updated these were all adopted by the Council, these will be reviewed on 31st December 2021.
SID’s and speed limits – The Chairman spoke about the need to look at these in particular when the work starts on the houses in Burton street. Cllr Cullender noted that he had already spoken to the Mr Camp from Dorset Council regarding monitoring traffic flow to gain the necessary information for the installation of the SID’s, he will speak to him further to gain further information and bring it back to the Council.
Road signs lorries – Cllr Cullender to speak to Dorset Council regarding this as well.
Village Hall security – Cllr Mrs Ruth updated the Council on this and it was felt that maybe cameras may not be the best way forward at this time. They are considering the vandal paint for the roof.
Dorset Local Plan –Cllr Cullender reported that he had previously circulated information regarding the plan, a note has gone in the messenger asking for Villagers comments that they can make direct to Dorset Council or through the Parish Council. He explained that he feels that the best way forward would be that the response from the Parish Council would likely to be driven by the Parish Council after waiting to see what response we get from the Messenger.

Correspondence and items for the next meeting
Cllr Winder noted that he had attended a DAPTC session to start to think about Dorset’s Cultural Strategy for 2021-6. The session was run by DAPTC and key speakers were Sarah James, CEO of the Arts Development Company and Sam Rowlands from the Arts Council, England. He explained that the overriding objective is to bring funding to grass roots events and North Dorset is currently a cold spot.

Cllr Hamer noted that she has heard back from Mrs Sturgess regarding the rewilding project and that they have identified an area, and she would also like to put up some bird boxes in some of the trees.

Items for the next agenda.
Mrs O’Malley to be co-opted onto the Council at the next meeting.

8. Date / Times of next meeting
Virtual Meeting 1st March 2021 at 7.00pm.

There being no further business the Chairman closed the meeting at 8.50 pm