Draft Minutes

Minutes of the Parish Council Meeting held on
Monday 6th June 2022.

Present: Cllr Vaughan – Chairman, Cllr Tacon – Vice Chairman, Cllr Turner, Cllr Ruth, Cllr Winder, Cllr Hamer, Cllr Hurlow and Cllr Holdship.
Attendance: Mrs Sally Upshall – Clerk.

There were 6 members of the public present

The Chairman opened the meeting by welcoming those present and announcing the Domestic Notice. The Chairman asked if anyone present wished to record the meeting, there was no requests. The Chairman reported that he will be recording the meeting only for clarification for the minutes, this recording will be deleted after the minutes have been produced.

Co-Option of New Councillor.
Both prospective councillors spoke regarding why they would like to be a Councillor and what they can contribute to the Council.

Cllr Terry joined the meeting at this point.

A vote then occurred and the decision on a spilt decision with the Chairman having the deciding vote was that Mr Harry Wright would be co-opted onto the Council.

1 Public Consultation
Discussion happened regarding the bench being placed at Kentisworth on the verge. Cllr Hurlow will contact the lady regarding the benches so she can find out further information regarding the cost of the composite benches which are maintenance free.
Mr Eveleigh spoke regarding the Green Teams support of the allotments. He spoke regarding the amount of work that the Green Teams have done recruiting people to the allotments. Mr Eveleigh explained that the green teams would like to form a committee regarding the allotments and he would like Cllr Tacon as Councillor in charge of the allotments portfolio to join the committee which he agreed he would and Mr Eveleigh will contact him.
2 Apologies of absence.
Cllr Cullender, and Cllr Carr-Jones.
3 Declaration of Interest and Dispensations
Cllr Tacon and Cllr Holdship in relation to the payment schedule and their involvement with the Men’s Shed.

4 Approval of the minutes – The minutes of the meeting that was held on the 3rd May 2022 were approved.

The Chairman announced the meeting was now in closed session

Matters arising from the last meeting.
Light pollution AJN steel Pharmacy- Surgery – The Chairman Said he believed the Environmental team from Dorset Council would be contacting the complainant. Mrs Pratt has also been advised she could contact the Practice Manager at the Surgery. This item is now closed.
Haines lane Road Surface – The road is due to be resurfaced starting on the 9th of June 2022. It has been monitored by the engineers and has been inspected and deemed fit to complete the work.
Sackmore Lane Parking – Cllr Terry spoke regarding a Villager who is an ex Policeman had contacted him with the information from the Police. Cllr Terry will suggest to the Villager he should contact the Police. The other mini bus alongside the road was discussed, the owner has now passed away, the member of the Village who raised it was advised to check the DVLA website to see if it is taxed and also contact the Police. This item can now be closed as there is nothing further the Police can do regarding this due to Chestnut close being a private road.
Footpath 47/39 – This item is now closed as the gates are not locked.
Vaughan Ham Retirement – Mr Ham will be asked to write down what his responsibilities were as footpath officer and this will be passed onto Villagers to see if there are any volunteers. It was raised by a member of the public regarding a footpath at Hussey’s end of the Village which has been blocked by the building works. The Chairman will contact the Planning Officer and ask him to check this as it is a health and safety issue.
B3092 White Lines – this is due to be resurfaced and re lined.
Standing orders – These are now on the website and updated. This is now closed.
Jeremy Watson emails our letter to Dorset Council – the clerk read out the response from Highways regarding the 20mph. This item is now closed.
SIDS – these are due to be installed this Wednesday.
Training – The Chairman reminded Councillors regarding training and suggested to Councillors that they consider completing some training.
St Gregs Church wilding – the gentleman raising this has been given Mr Buttresses email address to make contact regarding this. This is now closed.
Garden Cemetery Grass cutting – After discussion the grass will be cut during the winter so that it does not become too long for the start of Spring. There is also some graves with overgrown grass on them which the clerk will go and look at and contact the necessary families.
There was further discussion about some work needing to be done along the drive to the cemetery and Cllr Hamer will ask Mr Buttress to complete this and Cllr Wright agreed to look at the pot hole and fill this in for the Council.
Youth Voice Marnhull Facebook site for comments by young people – Cllr Wright will liaises with Cllr Turner regarding an Instagram page to engage the young people and also use the Facebook site.
Queens Canopy – This has now been registered. It was officially unveiled by Mr Kendal; Cllr Turner will speak to Mr Kendal’s daughter regarding getting a photo to gift to Mr Kendal. A vote of thanks was made to Mr Eveleigh and the Green Teams for all their support with this.
Paving Slabs – Some slabs are needed to be near the benches in the car park. There is also some slabs needed round by the hub recycling bins. Cllr Wright will laisse with Cllr Hurlow and complete a quote.
Kentisworth Road Bench – Already discussed see above.
Pentanque Court – This is on hold for now.
Car Park Letter to Mrs Butler – Councillors felt this was not necessary and she had been thanked at the time.
Village Hall Mosaic – The Village Hall do not wish to have it in the building due to structure reasons. The new Jubilee has now been commemorated by the new tree. The clerk will contact Mrs Moncrief and explain that it is not able to be displayed in the hall.
Dog Bin Goodards & Sackmore Lane – these are due to be delivered next week. The Chairman will contact Dorset Council to see if we can get the bin from them for Pleck, it was proposed that if not we purchase a bin by Cllr Hamer and seconded Cllr Ruth.

To consider planning received, up to the time this agenda was posted.

P/FUL/2022/03123: 12 Ashley Road – Erect dwelling

Resolved: Objection due to over development of the site and lack of sufficient parking.
The Paish Council request that this is heard by the development committee should Dorset council be minded to approve.

P/HOU/2022/02728: Chase House Moorside to White Way Lane – Erect single-storey oak-framed annexe. Demolish existing stables.

Resolved: No Objection.

P/HOU/2022/02754: Annes Cottage Burton Street – Erect 2 timber garden sheds (demolish existing timber summer house)

Resolved: No Objection.

P/HOU/2022/00952: 3 Lovells Cottages Burton Street – Erect single storey and first floor extensions to side & rear.

Resolved: No Objection.

P/FUL/2022/02320: Hayes Farm Moorside – Change of use of agricultural land to construct an all-weather riding arena and erect fencing.

Resolved: No Objection.

To receive Dorset Council’s report.
Cllr Carr-Jones had already sent his report and this will be added to the minutes by the clerk.
Chairman’s urgent business-report –
The Chairman spoke regarding the Parish Meeting on the 17th of May 2022, it was poorly attended.
There is a number of funds available that has been highlighted in Cllr Carr-Jones report.
Haines Lane road closure should be completed by the 16th of June 2022

5 Accounts –

The Payment Schedule for June 2022 for the sum of £4682.05 had been circulated, this was agreed and signed by the Chairman.
Approval of the Annual Governance Statement – These were approved and signed by the Chairman and Clerk.
Approval of the Accounting Statement – These were approved and signed by the Chairman and the Clerk.
To receive Councillors Reports.

6. To receive the following officer’s report.
Play Area – Cllr Hurlow proposed that we accept Play Dales quote and get the work completed, this was seconded by Cllr Tacon and all were in favour with one abstention.
Cllr Hurlow will get some quotes for some fencing around the sand pit to preserve the roundabout.

Teenage Shelter – Cllr Hurlow reported that the teenage shelter quote had come in and was approx. £800 which he has circulated to Councillors. Cllr Hurlow has also contacted two other log cabin companies and has been unable to get a quote from them as the teenage shelter is a specialised structure. Cllr Hurlow proposed that we accept the quote, seconded by Cllr Winder all in favour with one abstention.

Recreation Ground Trees – Cllr Hamer has sent round three quotes regarding the tree work in the Recreation Ground. It was proposed by Cllr Hamer that the Parish council accept the middle quote which is approx. £8645.00, this was seconded by Cllr Turner and all were in favour with one abstention.
To consider any other matters arising from recent correspondence
The clerk reported on the email she had had regarding the need to for the engineers to drill into the verges along the rec drive for installation of internet to the Village Hall. All were in agreement that there were no concerns with this and the clerk will reply to Mr Norton.

The clerk noted the correspondence she had received from Rosie Gall regarding the improvement of the bridleway in Moorside. The Chairman explained that he had spoken to Mrs Gall at the Fest and suggested that due to the location of the bridleway that she contact other neighbouring parish councils to see if they can also contribute to the project, the Parish Council would then be able to match their grants, Mrs Gall will report back to the Council once she has done this.

Correspondence and items for the next meeting

7 Date / Times of next meeting
Monday 4th July 7pm in the Village Hall.

There being no further business the Chairman closed the meeting at 9.02 pm